Protect Every HR Exchange From Payroll to Contracts
HR professionals handle sensitive information daily. Secure Exchanges protects every exchange : payroll, contracts, medical records, and more. Zero-knowledge encryption and Law 25 compliance.
HR Data Requires Absolute Protection
Human resources professionals handle exceptionally sensitive personal information daily: employment contracts, performance evaluations, medical records, pay stubs, and tax documents. Quebec's Law 25 on personal information protection imposes strict obligations on employers.
Secure Exchanges provides a complete solution to protect every exchange while simplifying HR processes. From secure distribution of payroll documents to confidential receipt of employee information, our zero-knowledge architecture ensures that only intended recipients can access sensitive data.
Secure Transfer
Send payroll, contracts, and HR documents with encrypted end-to-end delivery and delivery confirmation.
Secure TransferSecure Collection
Request and securely collect documents from employees and candidates via simple secure link.
Secure CollectionArchive & Audit
Centralized archival with complete audit trail, traceability, and compliance logging.
Archive & AuditDigital Signature
Sign contracts, offers, and policies with PKI-certified digital signatures and non-repudiation.
Digital SignatureUse Cases for Every HR Need
Explore how Secure Exchanges solves common HR challenges across all four pillars.
Bulk Payroll Distribution
Securely send pay stubs and T4/R1 slips in bulk. Each email is individually encrypted with a unique per-recipient key, ensuring only the relevant employee can access their documents.
Employment Communications
Transmit offer letters, warnings, disciplinary notices, and termination letters with end-to-end encryption and read receipts for proof of delivery.
Medical & Insurance Records
Share medical documents, disability reports, and group insurance forms between HR and healthcare providers with full confidentiality protection.
Onboarding Documents
Distribute onboarding packages to new employees before their first day, including policies, tax forms, and employee guides, through a secure encrypted channel.
Large File Transfer
Transfer up to 25 GB files. Complete employee folders during mergers, acquisitions, or inter-facility transfers without email size limitations.
Employment Document Collection
Securely collect documents from new employees and job candidates. Even if they don't use Secure Exchanges, it's ideal for hiring forms, identity documents, education credentials, and background check authorizations.
Financial & Tax Document Collection
Securely collect financial and tax documents (cheque specimens, TD1 forms) from new employees through a simple secure link sent via email.
Medical Documentation
Collect medical certificates, specialist reports, and disability documentation as part of absence or disability management with secure access controls.
Confidential Complaints & Whistleblowing
Confidentially collect harassment complaints and whistleblower reports. The collection process guarantees anonymity and document security.
Automated Compliance Archival
Automatically archive and classify all sensitive HR communications in the SESAR control center with complete traceability (sending, receipt, opening, downloads).
Law 25 Compliance Evidence
Maintain complete compliance evidence for Law 25: every exchange is logged, timestamped, and attributed to the sender for audit readiness and complaint resolution.
HRIS System Integration
Integrate SESAR with HRIS systems (SAP SuccessFactors, Workday) via Webhooks for automatic classification into employee digital files.
Azure AD Synchronization
Sync with Azure AD for centralized user management and access permissions to archived employee folders.
Contract & Offer Signatures
Sign employment contracts, offer letters, and NDAs with PKI-certified Adobe AATL digital signatures. The document never resides on Secure Exchanges servers.
Benefits & Insurance Enrollment
Remote signature of group benefits and insurance enrollment forms with multiple sequential signatories and audit trails.
Disciplinary & Policy Acknowledgment
Sign disciplinary documents and policy acknowledgments (code of conduct, remote work policy, anti-harassment policy) with binding legal signatures.
Non-Repudiation & Integrity
SHA-512 fingerprint at each signing step provides unquestionable integrity proof acceptable in court. Secure Exchanges never sees document content.
Instant Send Revocation
Instantly revoke an accidentally sent document. Human error doesn't become a privacy incident.
Your HR exchanges stay traceable, even after 30 days
Files sent via Secure Exchanges are automatically destroyed after the chosen retention period. But the SESAR vault permanently retains proof of every exchange: who sent what, to whom, when the document was opened, and how many times it was downloaded. This evidence automatically feeds your internal systems, whether HRIS, document management or approval workflows, with zero manual intervention.
Julie, HR Director at a 400-employee manufacturer, distributes T4s in February. Nine months later, a former employee files a wrongful dismissal complaint claiming they never received their tax slip. In two clicks in the SESAR vault, Julie retrieves proof that the T4 was opened on February 26 at 8:14 AM from the employee's email address. Her HRIS had already received this confirmation automatically that same day. Case closed.
Built for Compliance. Designed for Trust.
Secure Exchanges is engineered to meet the strictest HR and privacy requirements, with complete transparency and accountability.
Law 25 Compliance by Default
Every exchange meets Quebec's Law 25 requirements with mandatory consent tracking, breach notification capability, and right-to-access support.
Zero-Knowledge Architecture
Secure Exchanges never reads, stores, or has access to document content. Only encrypted data flows through our infrastructure.
Automatic Post-Consultation Destruction
Documents are automatically destroyed after the specified retention period, reducing your data liability and storage burden.
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